Clerk IV Attendance Secondary 2023-2024 - (230000FV)
DescriptionJob OverviewThe Clerk IV Attendance Secondary will perform a variety of fully proficient level clerical support tasks.Position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies.
Position DescriptionEssential Duties and ResponsibilitiesAttendance Reporting
Process and maintain student attendance records (daily, each six weeks and each academic grading period)
Generate attendance records and Average Daily Attendance (ADA) documentation and reports
Prepare daily attendance lists, noting excused/unexcused status
Run percentage in attendance (ADA report) daily to compare to District goal.
Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
Run reports to monitor teachers/substitutes who do not take attendance per District and State expectation (at snapshot)
Run various reports to ensure attendance via each academic reporting period is accurate on grade reports to parents
Ensure that rosters are available for substitutes
Prepare campus for 1st and 4th six weeks teacher verification and six weeks data verification processes
Review reports as needed, comparing prior six weeks to current six weeks, and acquiring campus principal signature each six weeks
Follow the FBISD Attendance Manual's guidelines for daily, weekly, six weeks and semester attendance-taking protocols.
Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency and funding
Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols
Verify and monitor teacher web absences to daily
Data Entry
Enter data into Skyward (SIS) as they pertain to PEIMS TSDS attendance data protocol
Enter notes from parents frequently and verify and monitor teacher web absences
Monitor data inequities to ensure data quality using software approved by the District
Customer Service
Communicate with parents regularly regarding student attendance, tardiness or non-engagement as it pertains to face-to-face and online attendance
Monitor students with consecutive tardiness and/or absences
Return parent and staff calls/emails in a timely manner
Enrollment-Registration
Assist data entry personnel as needed regarding non-attendance related clerical tasks such as student registration/withdrawal
Correlate attendance membership with enrollment frequently or as needed to confirm enrollment counts (used for program services and funding)
Professional Development
Participate in biweekly, semester, summer and called sessions to improve and grow professionally
Initiate training sessions for staff on attendance as needed to increase and improve attendance on campus
QualificationsQualification RequirementsTo perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
High School Diploma or GED
Minimum of 60 college hours preferred
Texas Association of School Business Officials Certification (TASBO) Acquisition or evidence of courses toward TASBO certification preferred
Minimum of 2 years of experience in either school-based, office, or clerical work
Strong computer skills (Microsoft Word, Excel and Adobe)
Proficient in all general office skills such as data entry or filing
Strong customer service skills
Highly organized, detail-oriented and able to multi-task
Must work with a high degree of accuracy
Demonstrated knowledge of or able to comprehend and apply state attendance and enrollment laws
Ability to communicate effectively, both orally and in writing
Physical Requirements/Working ConditionsThe work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.
Additional Information
Minimal travel from campus to campus within the District will be required.
Primary Location
: TEXAS-HOUSTON
Job
: Staff
Organization
: SECONDARY
Position Calendar: 210AUG
School Year:2023-2024
Salary Grade: 404
Unposting Date
: May 16, 2024, 4:59:00 AM
Seniority level
Entry level
Employment type
Full-time
Job function
Other
Industries
Primary and Secondary Education
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